A new academic session brings a long list of things to print, and they rarely all get ordered on time. Use this checklist to plan the whole year in one sitting, so nothing ends up as an emergency order.
Before the session starts
These are needed on day one, so order them first.
- Student ID cards with photos, class and emergency contact
- Staff ID cards, usually with a different colour band
- Printed lanyards in school colours, plus holders for junior classes
- Visitor and parent passes for the gate
Tip: Order staff and visitor cards together with student cards. One design, one proof, one delivery.
For the first month
- Welcome kits for new admissions (a pen, a keychain, a name label)
- House badges or house-colour lanyards
- Timetable and notice-board prints
- Certificates for orientation or club sign-ups
For events through the year
Sports day, annual day, science fairs and inter-school competitions all need something printed. Plan them together and you can often combine orders:
| Event | Usually needed |
|---|---|
| Sports day | Trophies, medals, participant badges |
| Annual day | Mementos for guests, certificates, printed mugs |
| Teachers' day | Personalised mugs or pens |
| Farewell | Custom keychains, printed photo gifts |
Keep a master file
Save your school logo, colours, principal's signature and a sample card design in one shared folder. Every future order gets faster because the artwork is ready, and your prints stay consistent all year.
Ordering in bulk saves money
Most printed items get cheaper per piece as the quantity goes up. If several departments need similar items, combine them into one order. Our bulk orders page shows how the price drops with quantity, and our team can suggest the right mix for your school.
